TERMS AND CONDITIONS:
PRE-EXISTING DEBTS. Any debts incurred in a prior season (be that Winter or Summer) must be cleared before any payments are applied to the current season’s fees. Should this mean that there is a shortfall in the player’s fees, then it will be the player’s responsibility to make up that shortfall before the conditions of payment expire.
If you have not paid playing fees by the conclusion of Junior or Senior Round 3, or received approval for a payment plan, you will not be permitted to play any further games until the outstanding balance has been paid (members on an agreed payment plan are exempt).
Acceptance of fees on behalf of the Club does not guarantee that there will be a playing position open. Refunds will be given in the event that a position is not available.
Any member who has an outstanding debt at the end of the Winter season will not be entitled to play finals or receive any club awards at Junior or Senior presentation, unless granted an exemption under special consideration by the Board, as referenced in the current Trophies and Club Awards Policy.
WHY ARE MHC FEES SO CHEAP? Through the hard work of dedicated unpaid volunteers, our administrative costs are very low. MHC very much prides itself on its inclusivity and as such we strive to keep our fees as realistic and low as possible for all participants.
WHAT DO FEES INCLUDE? Fees cover just about everything to do with the winter season. Training from January to September, up to eighteen home and away games, ground hire and umpiring fees. The only additional costs are uniforms, any social activities and training sessions your coach may wish to conduct away from Bridge Road (e.g. swimming, gym workout).
HV Annual Registration is NOT included! You must pay your registration fees to Hockey Victoria prior to playing on the field.
Finals are NOT included! If you are lucky enough to play in finals, you will pay $15 per finals game to help cover these extra costs.
If games are rostered at the State Hockey Centre, your digital membership card (players age 10+) includes free entry. Make sure to activate annually and carry with you.
FILL-IN PLAYERS. Should any Junior, Senior or Masters player play more than three ‘full’ games, then he or she shall become liable to pay the required fees for any further games that they play – EXCLUDING the three ‘full’ games that they had already played. These fees would be calculated on a pro-rata basis.
NON-PLAYING MEMBERSHIP. MHC welcomes family, friends and supporters who want to become more involved with the Club, but do not wish to play on the field – ‘non-playing’ members.
For an annual fee of $30, you may obtain ‘non-playing’ membership which entitles you to full voting rights and entry into the club’s member draw.
LIFE MEMBER DISCOUNT. Members who have achieved life status at the club are entitled to receive $30 off playing fees. Life members are automatically financial and gain entry into the club’s member draw.
CLUB CONTRIBUTION LEVY. The $50 contribution levy is a compulsory fee payable by all households. The levy is fully refundable at the end of the Winter season provided the household has contributed or volunteered time back to the Club. The refund can be paid directly to a member’s bank account or held in credit for the following season.
Single member households must contribute their time on 3 separate occasions.
Multi member households (2 or more) must contribute their time on 6 separate occasions.
Examples of contributions or volunteer activities include, but are not limited to:
- Canteen duty
- Assist Club promotion days
- Cooking a BBQ
- Cleaning clubrooms/change rooms
- Cleaning training bibs
- Volunteer at fundraising activities
- Umpiring is also a contributing task if the umpire forgoes the umpiring payment.
- Other activities as decreed by the Board.
PAYMENT PLAN OPTIONS. You may elect to pay your fees by instalments; however, your fees will not be considered paid in full until the final payment has been made. To organise a Payment Plan, contact the Treasurer early as possible. Payment plans will be in writing only and must be paid in full prior to Round 17 of the Senior competition and Round 12 of the Junior competition.
Failure to comply with a Payment Plan agreement will result in forfeiture and an immediate payment demand of the outstanding balance owed.
Payment Plan requests must be submitted to the Treasurer by Friday, 5 March 2021. Any payment plans after this date are subject to Board approval.
EXTREME FINANCIAL DIFFICULTY. Whilst the Club already provides flexible payment options, a member may find themselves in ‘extreme financial difficulty’ in their ability to pay the playing fees by the conclusion of Round 3 due to an unforeseen circumstance.
In this instance, the member may submit a request to the Board outlining their situation and a proposed payment plan for consideration as soon as practicable.
Each case will be considered on its merits and is not a benchmark for setting precedence as everyone’s circumstances are different, nor is approval of the request by the Board guaranteed.
The Board is to advise the member in writing of its decision. If the request is denied the Board must detail the reason for the non-approval. If the request is approved the Board must provide the detailed payment plan in writing and have a signed agreement with the member.
In the event the member forfeits/dishonours the agreement; they are to be suspended from all games until the fees are paid in full.
REFUNDS. A refund will not be issued if a player plays twelve or more ‘full’ games in a winter season, or two-thirds of the home-and-away games in any other season. A pro-rata refund will be issued in the event of injury or unforeseeable lifestyle change. Refund requests must be directed in writing to the Treasurer, stating the reason for the request.
Refunds (if any) are issued from the date the formal request is made, not from when a player stops playing. For example: If you stop playing halfway through the season and then ask for a refund after the season has finished then you will not be eligible for any refund.
For the purpose of these policies, a ‘full’ game is considered to be more than half a game, a ‘firsts’ team is considered to exist where more than one Melton team exists in any of the men’s, women’s, and veterans competitions, and a ‘fill-in’ player is defined as one who is required to help make the numbers of a team up to eleven, and must be someone who does not currently have an outstanding debt to the club.
If you pay your fees by the due date and it turns out that there is not a team in the required age-group or skill level, then a full refund will be provided.
HOW TO PAY.
Bank: Commonwealth Bank
Account Number: 10120127
Account Holder/Name: Melton Hockey Club Inc.
Please include your name as the reference; otherwise your payment may not be identified.